Malawi: Head of Finance and Operations

Manage the Finance process to achieve: Strong internal control environment Efficient reporting and projections to enable robust planning Excellent grant management and donor reporting Partner management including assessments, controls and capacity building Financial Management Support the Country Director (CD) in effectively managing the finances (including budgets) of the Country Office, ensuring accuracy and respect of the group deadlines. Formulate financial strategic direction and support the Country Director to assess implications of financial issues in the short and long term. Ensure the global finance policies have been adopted locally and made context-relevant. Issue and monitor more specific and detailed Country office guidelines; in line with global finance policies. Budget & Forecasting Run a robust planning process that involves all stakeholders resulting in an annual phased (monthly) budgets and monitor on a quarterly basis (re-budget / forecast) Internal and External Reports Ensure high quality timely production of: Donor reports Fundraising reports Monthly management reports for Country Directors and the International Finance team, advising on variances Other internal and external reports as required

Internal Controls Presides over internal controls reviews of the following key functional areas: Finance and Cash Management Grants management Administration and Procurement Payroll and HR Financial System Closure Process Participate in the yearly self audit by filling in the Finance section and consolidating overall Malawi CO document Operational Management Establish and maintain Country Office administrative and logistical systems and procedures (including Information Technology). Support the operations unit to ensure that Country Office resources and assets are deployed efficiently and effectively; VSO's assets are safeguarded at all times., and provide assets disposal guidelines and contracts with service providers Develop appropriate Country Office logistics and procurement procedures and ensure effective and consistent application. Put systems in place to provide adequate Country Office Health & Safety standards. Risk management Design risk assessment tests to verify the effectiveness and efficiency of the systems as well as compliance to laid procedures Prepare reports, listing findings and risk/implications , recommendations, management responses

People Management and Leadership: Support Country People Manager in developing and managing a team in the CO and ensuring that they perform to a high standard in line with global processes. Working with the Country People Manager, CD and the Regional People Manager to promote a culture of high performance, creativity, ambition, customer service, positive communication and teamwork within the Country Office. Develop and implement an annual agenda for HR strategy in line with the business plan. Ensure HR plans support the needs of the business but are also flexible enough to cope with changes in the organisation, as and when they occur Responsible for senior level decision making and strategic direction of the organisation

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