Uganda: Sub grants Officer

Grant management & internal reportingBudget monitoring & variance analysis, cash management, records keeping, partner accountability & transfers, project audit, quarterly budget re-forecasts and staff & volunteer accountability.

Grant management

• Support Head of Programmes (HoP)/Programme Manager (PM), Finance Coordinator (FC) in preparing the VSO SCOPE annual budget.
• Support in monthly monitoring of expenditure against budgets and activities against work plans communicating any areas of variance to HoP/PM and FC with suggested corrective actions
• Support and advise partners in submitting their reports and accountabilities as well as checking of accountabilities submitted by partners against budget and query any variances
• Ensuring that expenditure by partners is in line with budgets and support partners with budget revision and changes
• Understand the donor rules and regulations and ensure partners are following and complying with
• Manage timetable for and obtaining partner accountabilities
• Ensure financial reports and files are up-to-date
• Work with Finance Coordinator to reconciling partner reports
• Inputting into developing of financial reports to SCOPE
• Input into budget reforecasts

Project Delivery:

In coordination with SCOPE team and VSO HoP/PM, and working closely with VSO volunteers:

• Support implementation of VSO lead SCOPE field based activities in the Albertine region to ensure: activities are implemented according to agreed annual, quarterly and monthly work plans and budgets; and delivers against timeframes and project output and outcome targets/objectives
• Support organising of project activities according to work plans and in line with VSO and Donor policies and procedures.
• Provide weekly updates on project progress to HoP/PM, VSO volunteer, Grants Coordinator (GC) highlighting any deviations against plans and budgets with solutions to overcome
• Submit activity and monthly plans/reports; document and share successes and case stories and lessons learnt
• Participate in SCOPE planning and review meetings

Partnerships:

• Working closely with the VSO volunteers, to develop and strengthen partnerships with VTIs; ensure application of VSO people first principles
• Conduct at least monthly project support visits to each partner and volunteer
• Provide on the job support and coaching to VTI partners especially in the area of financial management and procurements to ensure delivery of partner lead project objectives and mitigate risks
• With VSO volunteers and PM support partners to actualise procurement and finance policies and ensure compliance with VSO and donor requirements
• Identifying, maintain and strengthen relationships with key stakeholders to strengthen project impact and sustainability

Work closely with FC to formulate a standardise financial reporting template for the VTI partners

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